A complete guide to purchasing tailor-made uniforms for small businesses

The following is a full guide to uniform purchasing tailored for small businesses, covering selection, customization, avoiding pitfalls and after-sales, helping you achieve a professional image with minimal cost:

1. Three core principles for customizing uniforms for small businesses

A[Cost Control] --> B[Minimum Order of 50-300 Sets] --> C[Efficiency Priority] --> D[Delivery within 15 Days] --> E[Practical and Durable] --> F[1 Year Free Repair]

2. Four steps to achieve cost-effective customization

Step 1：Accurately locate needs (avoid waste)

📌 Case：
Demand for a 20-person milk tea shop in Shanghai：

• Scenario: Jam easily sticks to the worktop

• Solution: Navy anti-fouling POLO shirt + embroidered LOGO on the left chest

• Cost: ￥69/piece (free of charge for ordering 200 pieces)

Step 2：Choose the right down-to-earth supplier (highly recommended)

✅ Haiyuan Labor Protection Products Co., Ltd.
Exclusive advantages for small businesses:

• Super low minimum order quantity: 50 sets can be ordered (industry average 100 sets +)

• Free design: 3 sets of color schemes + fabric samples are provided

• Lightning delivery: 7-12 days direct delivery (common in the industry is 20 days+)

• After-sales guarantee: free rework of defective products, free repair of broken lines within 1 year

Product selection shortcut:

1. Official website quick selection → [Haiyuan workwear direct selection page](https://haiyuanworkclothes.com/product/)  
2. Send your request to customer service:  
   “We need 50 sets of maintenance uniforms, in grey oil-proof fabric with reflective strips on the left sleeve”  
3. Receive 3 free samples

**Step 3：5 Tips for Smart Cost Control

1. Color matching instead of printing:

   • Use corporate color trim on the collar/cuffs (save ￥8/piece compared to full body print)

2. Select stock fabrics：

   • Refuse to use “imported special fabrics” and use the main fabrics in the factory inventory (shorten the construction period by 7 days)

3. Concentrated size：

   • Order M/L/XL according to the ratio of men and women (reduce the surcharge for special sizes such as XXS）

4. Quarterly staggered order placement：

   • Enjoy 5% discount on orders placed during the off-season of March/August

5. Precision preparation：

   • Formula: Number of orders = Number of employees × 1.2 + 5 (spare parts)

**Step 4：Acceptance avoidance checklist

+ Must check items：  
- Thread ends: No thread ends exceeding 1cm at the lining seams 
- Color difference: Spread out the same batch of clothes and compare the blocks without color difference  
- LOGO：Scrape it 10 times with your fingernail without warping the edge (embroidery is stronger than hot stamping)  
- Breathability: Blow the back of the fabric with your mouth and feel the air permeability with your palm

! Key Points：  
Take an unboxing video when receiving the goods, and refuse to sign on the spot if there are any problems!

**3. Solutions to high-frequency problems faced by small businesses

Question 1: What should I do if my employees have different body shapes?

• plan:

  1. Choose elastic fabric (polyester cotton containing 5% spandex)

  2. Provide a “universal fit” (e.g. a straight-cut work jacket is very inclusive)

  3. For every 10 people, order 1 XXL piece as spare

Question 2: Are you afraid of failure due to complicated LOGO design?

• Haiyuan free services:
  → Send the original LOGO file via WeChat
  → 3 simplified design plans (suitable for embroidery/printing)
  → Make 1 sample first to confirm the effect

Question 3: Urgent need for temporary replenishment?

• Emergency access:

  1. Calling basic inventory (sent by SF Express in 3 days)

  2. LOGO added later: sent back to the factory for processing after receiving the goods (suitable for small additions within 5 pieces)

4. Successful Case Studies

Background: Shenzhen cross-border e-commerce warehouse with 30 employees
need:

• Budget ≤ 100 yuan/set

• 2 weeks in place

• Sweat-proof, wear-resistant and easy to identify

Haiyuan Solution:

1. Product: Fluorescent orange quick-drying POLO shirt + black overalls
2. Customization: Reflective printing of company name on the back (add ￥8/piece）  
3. Cost: ￥93/set (including 50 sets of minimum order price + rush fee)  
4. Delivery: Arrived on the 9th day (employees scanned the code and filled in the size, 0 errors)

Action Toolbox:
🔗 Haiyuan Small Business Exclusive Channel
📥 Download the Small Business Uniform Shopping List Template： Click to get

Remember: professional image = customer trust + employee belonging! Customized service with a minimum order of 50 sets allows small businesses to gain brand premium power with the cost of work clothes.