---
title: "10 Must-Ask Questions for Uniform Suppliers"
url: https://haiyuanworkclothes.com/faq/10-must-ask-questions-for-uniform-suppliers/
date: 2025-08-23
modified: 2025-08-23
author: "HAIYUAN Workwear Manufacturer"
description: "Avoid Costly Mistakes and Ensure Quality Importing custom work uniforms from China can be a game-changer for your Thai business—but only if you choose the right supplier. Asking the right..."
categories:
  - "FAQ"
word_count: 364
---

# 10 Must-Ask Questions for Uniform Suppliers

*Avoid Costly Mistakes and Ensure Quality*

Importing custom work uniforms from China can be a game-changer for your Thai business—but only if you choose the right supplier. Asking the right questions upfront can save you time, money, and headaches. Here are the **10 essential questions** to ask before placing an order:

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#### 1. What are your MOQ (Minimum Order Quantity) requirements?

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Why it matters: Avoid overstocking or high costs. Some suppliers offer low MOQs (e.g., 100 pieces) for trial orders.

#### 2. Can you provide a detailed breakdown of costs?

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Ask about: Fabric, printing/embroidery, packaging, and documentation fees. Watch for hidden charges like “setup fees” for logos.

#### 3. What is your production lead time?

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Include: Sample approval time, mass production, and shipping. Always add a buffer (e.g., +1–2 weeks) for delays.

#### 4. How do you handle quality control?

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Request: Pre-shipment inspection reports, defect rate policies, and if they allow third-party inspections (e.g., SGS).

#### 5. Can you supply references from other Thai/ASEAN clients?

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Why: Experience with regional importers means familiarity with Thai customs, sizing preferences, and logistics.

#### 6. What logo techniques do you recommend for my fabric?

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Options: Embroidery (durable for polo shirts), screen printing (flat logos), or heat transfer. Ask for durability tests.

#### 7. What shipping terms do you offer?

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Prefer **FOB (Free On Board)** to retain control over freight and customs. Avoid EXW unless you have a China-based agent.

#### 8. Do you assist with export documentation?

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Ensure they provide:

Certificate of Origin (Form E for ASEAN-China FTA tariff savings)

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Commercial invoice

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Packing list

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Bill of Lading

#### 9. What is your policy for defective items or order errors?

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Clarify: Who covers return shipping? Will they reprint or refund? Define a maximum acceptable defect rate (e.g., 2%).

#### 10. Can you adapt to Thai sizing charts?

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Avoid one-size-fits-all: Provide specific sizing requirements (e.g., Asian fit vs. Western fit) to reduce returns.

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### Pro Tip

**Always get answers in writing**—especially policies on defects, payments, and timelines. Use a proforma invoice (PI) to lock in details before paying a deposit.

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**Download a printable PDF checklist** to share with your team:
👉 [Link: *10 Questions_Uniform_Supplier_Checklist*]

**Explore more**:

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“How to Negotiate with Suppliers: A Guide for Thai Businesses”

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“Understanding Thailand’s Textile Import Regulations”

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